View Full Version : Useful info. regarding emails.

09-30-2006, 11:58 AM
I did not write this but it is very good and useful info.

Subject: How to clean email for resending

A friend who is a computer expert received the following directly from a
system administrator for a corporate system. It is an excellent message
that ABSOLUTELY applies to ALL of us who send e-mails. Please read the
short letter below, even if you're sure you already follow proper procedures.

Do you really know how to forward e-mails? 50% of us do; 50% DO NOT.
Do you wonder why you get viruses or junk mail? Do you hate it? Every
time you forward an e-mail there is information left over from the people
who got the message before you, namely their e-mail addresses & names.
As the messages get forwarded along, the list of addresses builds, and builds,
and builds, and all it takes is for some poor sap to get a virus, and his or her
computer can send that virus to every E-mail address that has come across his
Or, someone can take all of those addresses and sell them or send junk mail
to them in the hopes that you will go to the site and he will make five cents for
each hit. That's right, all of that inconvenience over a nickel! How do you stop it?

Well, there are several easy steps:

(1) When you forward an e-mail, DELETE all of the other addresses that
appear in the body of the message (at the top). That's right, DELETE them.
Highlight them and delete them, backspace them, cut them, whatever it is
you know how to do. It only takes a second. You MUST click the "Forward"
button first and then you will have full editing capabilities against the body and
headers of the message. If you don't click on "Forward" first, you won't be able
to edit the message at all.

(2) Whenever you send an e-mail to more than one person, do NOT use the
To: or Cc: fields for adding e-mail addresses. Always use the BCC:
(blind carbon copy)
field for listing the e-mail addresses. ;This is the way the people you send to will
only see their own e-mail address. If you don't see your BCC: option click on
where it says To: and your address list will appear.
Highlight the address and choose BCC: and that's it, it's that easy.
When you send to BCC: your message will automatically say
"Undisclosed Recipients in the "TO:" field of the people who receive it.

(3) Remove any "FW :" in the subject line. You can re-name the subject
if you wish or even fix spelling.

(4) ALWAYS hit your Forward button from the actual e-mail you are reading.
Ever get those e-mails that you have to open 10 pages to read the one page with
the information on it? By Forwarding from the actual page you wish someone to view,
you stop them from having to open many e-mails just to see what you sent.

(5) Have you ever gotten an email that is a petition?
It states a position and asks you to add your name and address and to forward it to
10 or 15 people or your entire address book.
The email can be forwarded on and on and can collect thousands of names and email
A FACT: The completed petition is actually worth a couple of bucks to a professional
spammer because of the wealth of valid names and email addresses contained therein.
If you want to support the petition, send it as your own personal letter to the intended
recipient. Your position may carry more weight as a personal letter than a laundry list
of names and email address on a petition. (actually, if you think about it, who's supposed
to send the petition in to whatever cause it supports? And don't believe the ones that
say that the email is being traced, it just ain't so!)
One of the main ones I hate is the ones that say that something like, "Send this email to
10 people and you'll see something great run across your screen." Or sometimes they'll
just tease you by saying 'something really cute will happen.'
IT AIN'T GONNA HAPPEN!!!!! (Trust me, I'm still seeing some of the same ones
that I waited on 10 years ago!) I don't let the bad luck ones scare me either, they get
trashed. (could be why I haven't won the lottery..)
Before you forward an 'Amber Alert', or a 'Virus Alert', or some of the other ones
floating around nowadays, check them out before you forward them. Most of them are
junk mail that's been circling the net for

Just about everything you receive in an email that is in question can be checked out at Snopes.
Just go to www.snopes.com . It's really easy to find out if it's real or not.
If it's not, please don't pass it on.
So please, in the future, let's stop the junk mail and the viruses.

09-30-2006, 01:07 PM
Great information. Thanks

10-01-2006, 10:19 AM
Good info Steve. THanks for posting it

10-01-2006, 12:51 PM
a pretty simple resolution I found works for me.

in outlook or outlook express, I create rules that anything that has "fwd" or "forward" in the subject is automatically deleted or never downloaded from the mail server.

works pretty well